Thursday, May 17, 2012

Outlook 2010 Import & Export eMail Accounts & settings

 First, you have to backup your current email accounts, settings, ... etc., by following the next steps:
  • First run RegEdit (Click Start menu button. Type regedit in the search box at the bottom of the Start menu and hit Enter key.
  • Find the following key; HKEY_CURRENT_USER\software\microsoft\windows nt\CurrentVersion\windows messaging subsystem\profiles\
  • Now you should see an entry called "Outlook"; right click the "Outlook" folder then select "export" from the menu.
  • Now export it to Desktop with the the same name, as "Outlook".
  • Now copy the whole Outlook directory contents to a USB stick or a CD (please note that "Outlook directory" could be found at one of the following locations, based-on your original settings: "C:\Users\<UserName>\AppData\Local\Microsoft\Outlook\" or "C:\Users\<UserName>\Documents\Outlook Files\").
Now, after re-installing a fresh copy of Outlook, you want to restore (Import) your settings again:
  1. First, from your backup (USB / CD) copy the Outlook folder Contents/Files over to your new Outlook directory ("C:\Users\<UserName>\AppData\Local\Microsoft\Outlook\" or "C:\Users\<UserName>\Documents\Outlook Files") 
  2. Also, copy your exported "Outlook.reg" file to the same location.
  3. Double click on the .reg file to import the registry settings.
  4. Hit your Start-menu button, then go to control panel\All Control Panel Items\Mail\
  5. Click "Show Profiles" and select the profile you just imported highlight it and select properties.
  6. Click "E-mail Accounts" and re-enter you e-mail passwords (if required).
  7. Run Outlook ... that's it.


  1. Thanks for sharing informative post to set-up Import & Export email Accounts. Steps are informative and helpful to take email backup from outlook 2010. Export & Import email from outlook file is a best practice to secure your email information and migrate data with one outlook version to other.

  2. I have all the information but the email accounts are not there.

    How can I import them?

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